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Washington 2023 Sales Tax Guide
Enzo : June 12, 2023
Washington Sales Tax in a Word Ahoy there, fellow business voyagers! As we set sail on the choppy seas of taxation, we know how easy it is to...
Vermont Sales Tax in a Word
Welcome to the world of Vermont sales tax, where the maple syrup flows freely and the tax guidelines are as crisp as autumn leaves. Whether you're new to the Green Mountain State's business landscape or a seasoned entrepreneur looking to brush up on your tax knowledge, our comprehensive guide is here to help.
From determining nexus to registration, collection, filing, and even avoiding common mistakes, we'll navigate the winding Vermont tax trails together. So, grab your favorite flannel, sit back, and let's embark on this journey through the Vermont sales tax wilderness.
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Table of Contents |
Vermont Sales Tax Contacts
When it comes to sales tax, knowing who to reach out to for help is as important as understanding the tax rules themselves. After all, even the most seasoned tax hiker may need a guide now and then.
Who manages Vermont sales tax and what is their contact information?
The Vermont Department of Taxes is the state agency responsible for managing sales tax in Vermont.
Here are the key contact details:
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Mailing Address |
Vermont Department of Taxes PO Box 547 Montpelier, VT 05601-0547 |
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Street Address |
Vermont Department of Taxes 133 State Street Montpelier, VT 05633-1401 |
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Phone Numbers |
(802) 828-2551 |
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Website |
On the department's website, you'll find a wealth of resources, including the latest tax updates, forms, and guides. You can also access the myVTax portal, an online system for filing returns, making payments, and managing your tax accounts.
So, whether you have a simple question or a complex tax conundrum, the friendly folks at the Vermont Department of Taxes are ready to help you navigate the Green Mountain State’s sales tax terrain.
Do You Have Nexus in Vermont?
Before embarking on your Vermont sales tax journey, it's essential to determine whether your business has a sales tax nexus in the state. Establishing nexus means you have a significant connection or presence in Vermont, which requires you to collect, file, and remit sales tax.
What Creates Sales Tax Nexus in Vermont?
Nexus can be established through various means, including physical presence, economic activity, affiliate relationships, click-through referrals, and marketplace facilitation.
Let's explore each of these nexus-creating factors in more detail.
What creates physical nexus in the state of Vermont?
Physical nexus is established when your business has a tangible presence in Vermont, such as:
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Owning or leasing property, including offices, warehouses, or retail locations
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Having employees or sales representatives in the state
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Utilizing a third-party agent or contractor to perform services on your behalf in Vermont
What creates economic nexus in the state of Vermont?
Economic nexus is triggered when a business reaches a certain sales threshold within the state, even without a physical presence. In Vermont, economic nexus is established if you:
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Have gross sales exceeding $100,000, or
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Engage in 200 or more separate transactions in the state during any 12-month period
What creates affiliate nexus in the state of Vermont?
Affiliate nexus occurs when a business has a close relationship with another company in Vermont, such as a parent, subsidiary, or sister company. This connection can create a sales tax obligation for the out-of-state business if the in-state affiliate:
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Sells similar products under a similar business name, or
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Uses trademarks, service marks, or trade names that are similar to those used by the out-of-state business
What creates click-through nexus in the state of Vermont?
Click-through nexus is established when a business has an agreement with a Vermont-based affiliate (such as a blogger or influencer) that refers customers to the out-of-state company's website through a unique link. If the referrals generate more than $10,000 in sales within the previous 12 months, click-through nexus is triggered.
What creates marketplace nexus in the state of Vermont?
Marketplace nexus occurs when a marketplace facilitator, such as Amazon or eBay, conducts sales on behalf of third-party sellers. In Vermont, marketplace facilitators are responsible for collecting and remitting sales tax on behalf of their sellers, provided they meet the state's economic nexus threshold.
Does Vermont have use tax laws?
Yes, Vermont has use tax laws that apply to purchases made outside the state but used, consumed, or stored within Vermont. Use tax is designed to ensure fair competition among in-state and out-of-state businesses and to prevent tax avoidance. Vermont residents and businesses are responsible for reporting and paying use tax on their tax returns if they haven't already paid sales tax on their purchases.
Vermont Sales Tax Registration
Once you've established that you have nexus in Vermont and need to collect sales tax, the next step is to register for a Vermont Sales Tax License. This is your ticket to legally conduct sales in the Green Mountain State. But don't worry, the process is straightforward and we're here to guide you through each step.
How to Register for Sales Tax in Vermont
To register for a Vermont Sales Tax License, you'll need to fill out the Business Tax Application (Form BR-400). This form can be completed online through the myVTax portal, which is the Vermont Department of Taxes' online tax management system.
Here's a step-by-step guide to help you navigate the process:
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Visit the myVTax portal: Start by visiting the myVTax portal ↗. If you're a first-time user, you'll need to create an account.
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Start a new application: Once you've logged in, locate the "I Want To" section and select the "Start a New Business Tax Application" option.
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Complete the application: The application form will ask for basic information about your business, including the legal name, physical address, mailing address, and nature of your business. You'll also need to provide details about your business entity type (e.g., sole proprietorship, partnership, corporation), ownership structure, and expected sales activity.
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Designate a responsible party: As part of the application, you'll need to designate an individual or entity responsible for managing your sales tax obligations. This could be an owner, partner, officer, or another authorized person.
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Submit the application: After you've completed all sections of the application, review your responses to ensure accuracy, then submit the application. You'll receive a confirmation that your application has been submitted and is under review.
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Wait for your Sales Tax License: The Vermont Department of Taxes will review your application and, if approved, will issue your Sales Tax License. This license should be displayed prominently at your place of business.
How Much Does it Cost to Register for a Vermont Sales Tax License?
Registering for Vermont sales tax is free! Isn't that great news!
Do I Need a Federal Tax ID Number or EIN to Register for a Vermont Sales Tax License?
Yes, you'll need a Federal Tax ID Number, also known as an Employer Identification Number (EIN), to register for a Vermont Sales Tax License. This number is used by the Internal Revenue Service (IRS) to identify your business for tax purposes.
If you don't already have an EIN, you can apply for one online through the IRS website. The process is free and, once completed, you'll immediately receive your EIN.
Which Agencies in Vermont Might I Need to Register With Additionally?
In addition to registering with the Vermont Department of Taxes, you may also need to register your business with the Vermont Secretary of State. This is especially necessary if your business is a corporation, limited liability company (LLC), partnership, or non-profit organization. Registering with the Secretary of State will establish your business's legal presence in Vermont.
You might also need to register with the Vermont Department of Labor if you have employees, to handle unemployment insurance tax and workers' compensation. Consult with a business advisor or tax professional to ensure you're complying with all necessary registration requirements.
Collecting Sales Tax in Vermont
After establishing nexus and registering for a sales tax license, it's time for the next leg of your Vermont sales tax journey: collecting sales tax. But don't worry, you won't be hiking this trail alone. We're here to guide you through the nuances of Vermont's sales tax landscape.
Is Vermont an Origin or Destination Sales Tax State?
When it comes to sales tax, states are classified as either origin-based or destination-based. Vermont is a destination-based sales tax state. This means that sales tax is based on the location of the buyer, not the seller. So, if you're selling a product to a customer in Vermont, you should charge the sales tax rate applicable in your customer's location.
What Sales are Subject to Sales Tax in Vermont?
In Vermont, most tangible personal property (physical items) and certain services are subject to sales tax. This includes everything from furniture and electronics to non-prescription drugs and prewritten software. Additionally, certain services, such as telecommunications services, security services, and fabrication services, are taxable.
Is Software as a Service (SaaS) taxed in Vermont?
Generally speaking, Vermont does not require sales tax on Software-as-a-Service (SaaS). However, there are a few exceptions. For example, SaaS that is hosted on a server owned by the customer located in Vermont is taxable. Additionally, custom SaaS is exempt from sales tax.
Here is a summary of the Vermont sales tax rules for SaaS:
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SaaS that is accessed remotely and not installed on a computer is not taxable.
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SaaS that is hosted on a server owned by the customer located in Vermont is taxable.
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Custom SaaS is exempt from sales tax.
If you are unsure whether your SaaS is taxable in Vermont, you should consult with a tax professional.
What is Exempt from Vermont Sales Tax?
While many items are subject to sales tax in Vermont, there are also a number of exemptions. Some exempt items include:
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Prescription drugs and certain medical equipment
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Certain groceries
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Clothing and footwear priced $110 or less per item
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Farm machinery and equipment
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Certain fuels and utilities
It's important to note that these exemptions may change, so it's always a good idea to check the Vermont Department of Taxes website for the most current list of tax-exempt items.
Who is Eligible for Vermont Sales Tax Exemptions?
Certain organizations and individuals may be eligible for sales tax exemptions in Vermont. This includes:
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Non-profit organizations, such as charities, educational organizations, and religious groups
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Government agencies
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Farmers, for purchases related to agricultural production
- Manufacturers, for purchases of machinery, equipment, and materials used directly in production
What Should I Do If My Customer is Exempt from Sales Tax in Vermont?
If you have a customer who is exempt from sales tax, you should collect a fully completed Vermont Exemption Certificate from them. This certificate should be kept on file. As long as you have this certificate, you're protected from any future liability for the tax.
What Happens If I Lose a Vermont Sales Tax Exemption Certificate?
If you lose a Vermont Sales Tax Exemption Certificate, it's essential to get a replacement as soon as possible. Contact your customer and ask them to provide a new certificate. If you make a sale to a customer claiming exemption without having a certificate on file, you could be held liable for the uncollected sales tax. Remember, when it comes to sales tax, it's always better to be safe than sorry!
Filing and Paying Sales Taxes in Vermont
You've registered for your sales tax license, you've been collecting sales tax, and now it's time to cross that final bridge: filing and paying your sales taxes in Vermont. Consider it like the final lap of the marathon, and we're here to cheer you on to the finish line
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When to File and Pay Sales Tax in Vermont
Sales tax returns in Vermont are due based on the filing frequency assigned by the Vermont Department of Taxes. This can be monthly, quarterly, or annually and is determined by your expected sales tax liability..
The filing frequency and dues dates are as follows:
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Monthly Filing |
If you collect more than $,2501 in sales tax per year, you must file and pay monthly. |
Due on the 25th of the month following the reporting period. |
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Quarterly Filing |
If you collect between $501 and $2,500 in sales tax per year, you must file and pay quarterly. |
Due on the 25th of the month following the end of the quarter (April 20, July 20, October 20, and January 20). |
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Annual Filing |
If you collect less than $1,000 in sales tax per month, you must file and pay annually.
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Due on January 25th of the following year. |
What if a Vermont Sales Tax Filing Date Falls on a Weekend or Holiday?
If a Vermont sales tax filing date falls on a weekend or holiday, don't worry, you won't have to cut your relaxation or celebrations short. The due date is automatically extended to the next business day.
How Do I File a Vermont Sales Tax Return?
Filing your Vermont Sales Tax Return is a key part of staying compliant and keeping the taxman happy. Here's how you can smoothly navigate this process:
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Log into myVTax: Start by logging into the myVTax portal ↗, Vermont's online tax filing system.
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Find the correct form: Once logged in, locate the "File a Return" option in the "I Want To" section. Select the type of return you're filing based on your sales tax registration—most businesses will be filing Form SUT-451, Sales and Use Tax Return.
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Fill out the form: The form will guide you through a series of questions about your sales during the taxable period. You'll need to provide details like gross sales, non-taxable sales, and the amount of sales tax collected. You'll also need to detail any purchases subject to use tax.
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Review your return: Once you've completed all sections of the form, review your responses to ensure accuracy. Correct any errors you find.
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Submit your return: After reviewing your return, it's time to submit it. You'll receive a confirmation that your return has been submitted successfully.
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Pay your sales tax: The final step is to pay the amount of sales tax owed. This can be done directly through the myVTax portal. You can pay via Electronic Funds Transfer (EFT), credit card, or debit card.
Remember, even if you didn't make any sales during a taxable period, you're still required to file a "zero return". This keeps your account in good standing and lets the Department of Taxes know that you're still in business.
What are the various penalties that can be assessed for sales tax filing in Vermont?
In Vermont, penalties can be assessed for late filing, late payment, and underpayment of sales tax. If you file your return or make your payment after the due date, a penalty of 5% per month (up to a maximum of 25%) can be assessed.
If you underpay your sales tax, a penalty of 1% per month can be assessed on the underpaid amount. In addition, interest is charged on any unpaid tax from the due date until the date of payment.
Does Vermont offer any sales tax incentives?
Vermont offers several sales tax incentives to promote business development and investment in the state. One such program is the Sales Tax Reallocation program, which provides a reallocation of sales tax revenue to support the financing of eligible infrastructure improvements for new and expanding businesses.
Another is the Vermont Economic Progress Council (VEPC) Tax Increment Financing (TIF) program, which enables municipalities to finance infrastructure improvements by leveraging future tax revenues.
For the most current and accurate information on sales tax incentives, check with the Vermont Department of Taxes or consult a tax professional.
5 Tips to Avoid Common Mistakes When Filing Vermont Sales Tax Returns
Filing your sales tax return can feel like trying to navigate a labyrinth. But with the right guidance and a careful approach, you can avoid common mistakes and make it through unscathed. Here are five tips to help you keep your Vermont sales tax returns error-free.
TIp 1. Keep Detailed Records:
Just like a journal can help you remember important life events, detailed records can help you remember your sales transactions. Keep track of all your sales, both taxable and non-taxable, and maintain records of your tax-exempt sales. This will help ensure that you're reporting accurate information on your sales tax return.
TIp 2. Understand the Difference Between Sales Tax and Use Tax
It's easy to get lost in the woods of tax terminology. Understanding the difference between sales tax and use tax is crucial. Sales tax is collected from customers at the point of sale, while use tax is paid directly to the state by the consumer for taxable items on which no sales tax was paid. Make sure to correctly report these on your return.
TIp 3. Don't Neglect to File a Zero Return
Even if you didn't make any sales during a specific period, you still need to file a "zero return". It tells Vermont Department of Taxes that you're still in business and maintains your good standing.
TIp 4. File and Pay On Time
Mark your calendar, set a reminder, or tie a string around your finger—whatever it takes to remember your sales tax due dates. Late filing or payment can result in penalties and interest, which only adds to your tax burden.
TIp 5. Review Your Return Before Submitting
Just like you wouldn't submit a cake to a baking contest without tasting it first, you shouldn't submit your sales tax return without reviewing it. Check to ensure all the information is correct and that you've answered all the questions accurately. A quick review can save you from costly mistakes.
Remember, when in doubt, it's always a good idea to consult with a tax professional or the Vermont Department of Taxes. They can provide guidance tailored to your specific situation and help you successfully navigate the labyrinth of sales tax filing.
WRAPPING UP
Navigating the world of sales tax can sometimes feel like you're trying to solve a Rubik's cube blindfolded. But just remember, you're not alone in this journey. From understanding the basics, to collecting, filing, and paying your sales tax, we're here to guide you every step of the way.
While we've covered a lot in this post, remember that every business is unique and may encounter specific situations or challenges not discussed here. It's always a wise move to consult with a tax professional or the Vermont Department of Taxes to get advice tailored to your specific circumstances.
At Accountingprose, we're committed to your success and we're ready to support and respond to your needs in every step of your sales tax journey. So, keep your head high, keep your records straight, and remember that the labyrinth of sales tax isn't as daunting when you've got a steadfast partner by your side.
Here's to your business success!
Have sales tax in more than one state?
Check out All of our Sales Tax Guides
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Alaska Sales Tax Guide (N/A) |
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Montana Sales Tax Guide (NA) |
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Oregon Sales Tax Guide (N/A) |
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Delaware Sales Tax Guide (N/A) |
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New Hampshire Sales Tax Guide (NA) |
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And don't forget to check out our blog about Economic Nexus, which serves as an invaluable resource for businesses who have sales that are subject to sales tax.
This blog is for informational purposes only and the information is accurate as of 2023-06-19. If you want legal advice on sales tax law for your business, please contact a State and Local Tax (SALT) professional. Keep in mind that sales tax regulations and laws are subject to change at any time. While we strive to keep our blog current, this blog possibly may be out of date by the time you review it.
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